Privacy Policy
Taurus Financial Consulting
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1. Introduction
Taurus Financial Consulting (“we”, “us”, “our”) is a professional accounting and financial services firm committed to protecting your privacy and ensuring that your personal information is processed in compliance with the Protection of Personal Information Act 4 of 2013 (POPIA).
This Privacy Policy outlines our practices regarding the collection, use, processing, and disclosure of your personal and financial information when you interact with us through our website, email, client portals, or in the course of receiving accounting, tax, payroll, auditing, or other related services.
We understand the sensitive nature of financial information and take our responsibility to safeguard this data seriously.
2. Information We Collect
As part of our service offering, we collect a wide range of personal and business information, including but not limited to:
2.1. Personal Identifying Information
- Full name
- Identity number or passport number
- Date of birth
- Contact details (telephone number, email address, physical and postal address)
- Tax reference number
2.2. Financial Information
- Bank account details
- Income and expense data
- Salary and employment details
- Invoices and receipts
- VAT submissions and supporting documentation
- Payroll data including payslips and UIF contributions
- Loan and investment information
2.3. Company or Business Information
- Company registration number
- Details of directors and shareholders
- CIPC documents
- Business financial records
- Tax clearance certificates
- Annual returns and financial statements
2.4. Digital and Technical Information
- IP address
- Device and browser type
- Cookies and usage data collected via our website or online client portals
3. How We Collect Information
We collect your information through various lawful and reasonable means, including:
- Direct interactions: Information you provide to us in person, via email, through forms, or through our website.
- Online portals: Submissions made through secure client portals for document sharing, timesheets, or payroll processing.
- Third-party sources: Public databases, CIPC, SARS, banks, and other relevant service providers, where we are authorised to do so.
- Automated technologies: Use of cookies, server logs, and similar technologies when you access our digital platforms.
4. Purpose of Collection
We use your personal and financial information for the following purposes:
- To perform accounting, bookkeeping, auditing, tax advisory, payroll, and compliance services as requested by you.
- To prepare and file statutory documents and returns, such as tax returns (e.g. PAYE, VAT, Income Tax), CIPC filings, and other regulatory submissions.
- To perform due diligence procedures and client onboarding (including FICA compliance).
- To communicate with you regarding your account, billing, deadlines, tax submissions, and service updates.
- To maintain accurate internal records for legal, administrative, and financial purposes.
- To generate management accounts, financial statements, and advisory reports.
- To process payments and issue invoices.
- To comply with regulatory and legislative requirements.
- To provide secure access to your data via our digital platforms.
- To evaluate and improve our services and client experience.
5. Sharing of Personal Information
We only share your personal and financial information when necessary and in accordance with the law. We may share your information with:
- SARS (South African Revenue Service) and other regulators, as required for tax and statutory compliance.
- CIPC (Companies and Intellectual Property Commission) and related government entities.
- Third-party service providers, such as:
- Cloud storage providers
- Payroll and accounting software vendors
- External auditors, legal advisors, and IT support services
- Banks and financial institutions, when authorised by you or required for financial transactions.
- Our employees and consultants, only on a need-to-know basis and under strict confidentiality agreements.
We ensure that any third parties who process your personal information on our behalf adhere to data protection standards equal to or better than those outlined in POPIA.
6. Data Security
We are committed to maintaining the security of your personal and financial information. Our data security measures include:
- Encryption of electronic records
- Regular backups and secure cloud storage
- Access controls and password protections
- Firewalls and anti-virus software
- Secure physical storage for hard copy documents
- Regular internal security audits and risk assessments
- Confidentiality clauses in all employee and contractor agreements
In the unlikely event of a data breach, we will inform you and the Information Regulator as
required by POPIA.
7. Retention of Personal Information
We retain your personal and financial records for as long as is necessary to:
- Fulfil the purposes outlined in this policy
- Comply with legal, regulatory, and contractual obligations
- Maintain financial and operational records for audit or dispute resolution
Typically, this means we will retain information for a minimum of 5 to 7 years, in line with:
- SARS requirements
- The Companies Act, 2008
- The Financial Intelligence Centre Act (FICA)
After this period, your information will be securely destroyed or de-identified, unless further retention is required by law.
8. Your Rights Under POPIA
As a data subject under POPIA, you have the following rights:
- Right of Access: Request confirmation of whether we hold your personal information and access to that information.
- Right to Correction: Request corrections or updates to inaccurate, outdated, or incomplete information.
- Right to Erasure: Request deletion of your personal information under certain conditions.
- Right to Object: Object to the processing of your personal information on reasonable grounds.
- Right to Withdraw Consent: Withdraw previously given consent at any time, where applicable.
- Right to Complain: Lodge a complaint with the Information Regulator if you believe your rights under POPIA have been violated.
To exercise any of these rights, please contact us using the contact information provided below.
9. Use of Cookies and Website Analytics
Our website uses cookies and analytics tools to enhance your browsing experience. Cookies are small data files stored on your device that help us understand how users interact with our website.
We use cookies to:
- Remember your preferences
- Analyse website traffic and usage patterns
- Improve site functionality and content
- Secure our digital services
You may control or disable cookies through your browser settings. Note that disabling cookies may affect your ability to use certain features of our site.
10. Changes to This Policy
We reserve the right to update or modify this Privacy Policy at any time. Changes will be posted on our website with an updated revision date. Where significant changes are made, we may notify you via email or other communication channels.
We encourage you to review this policy periodically to stay informed about how we are protecting your information.
11. Contact Details
If you have any questions, requests, or concerns about this Privacy Policy or our data protection practices, please contact our Information Officer at:
Taurus Financial Consulting
Email: compliance@taurusfin.co.za
Telephone: 065 119 3852
Name: Matthew Giani
This Privacy Policy is effective as of 01/05/2025 and is in compliance with the Protection of Personal Information Act (POPIA).